Codes of Conduct


PREAMBLE

In recent years, the significance of concepts of business ethics and code of conduct has been increasing more and more for business life and international trade and economic relations. For this reason, effect of the said concepts on business life, relations with issues such as performance and competition become prominent.

Our Chamber conducting its activities within the framework of the consciousness that ethical values are the continuous pursuit for the society to reach to prosperity and to achieve the perfection in the contemporary life is a rooted organization deeming loyalty to the ethical values as the prerequisite in all activities and considers the Codes of Conduct as one of the foundations of the corporate culture.

Honesty, sense of responsibility and respect to the rights are essential for relations of our chamber with all stakeholders and public.

Aegean Region Chamber of Industry is aware of its role in social and economic life and its social responsibility and takes the aim of development of the society and economy into consideration while conducting its activity.

AIM AND SCOPE

Ethics is the codes related to values directing the correct decisions and behaviours.

Codes of Conduct are guiding for daily works and reflect our corporate values and standards of behaviours accordingly. The codes of conduct express that the way of achieving our targets is as significant as achieving them.

EBSO ( ARCI )  Codes of Conduct cover all employees acting for the chamber, members of bodies and representatives of EBSO ( ARCI ).

The aim of establishing EBSO ( ARCI ) is to determine the codes of conduct to be followed for carrying out and carrying on duties without any pressure, help for implementation and prevent possible conflicts of interest.

OUR CODES OF CONDUCT

EBSO ( ARCI ) staff, members of body, persons representing EBSO ( ARCI ) act in line with the below codes of conduct in their relationships with each other and third parties.

  1. INTEGRITY AND OBJECTIVITY
    They act honestly and objectively.
  2. MUTUAL RESPECT AND TRUST
    Relationships are conducted to ensure esteem and trust with mutual respect.
  3. RESPECT TO INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS
    All intellectual and industrial property rights that arise from intellectual creativity are respected.
  4. UTILIZATION OF RESOURCES
    Any kinds of materials, machinery, equipment and vehicles are utilized for only business and energy, time and resource wasting is avoided.
  5. CONFLICTS OF INTEREST
    Objective evaluation is performed and they act carefully for fulfilling the duties without conflict of interest, any kinds of interests in favor of them, relatives, friends or entity/organizations they have relationship, financial or other obligations related to them and similar personal interests.
  6. RESPONSIBILITY
    They act with the sense of duty and responsibility to the society. They ensure that necessary decisions are made and implemented consistently, correctly and in time.
  7. EQUALITY OF OPPORTUNITY
    Equality of opportunity is applicable for all parties related to activities conducted for any kinds of appointments, employment and personal development.
  8. POSITIVE APPROACH
    Constructive approaches are shown in behaviours and attitudes 
  9. CONFIDENTIALITY
    Confidentiality is essential for corporate and personal information during the office and following the termination of the office.
  10. LOYALTY TO THE MISSION AND VALUES
    They act in a way that they will serve to the mission and values of the chamber in any kinds of services and works.


UNETHICAL BEHAVIOURS

Abusing duty and authority, incorporation of policy into work, peculation , bribery and unreal statement, taking advantage, discrimination, favoritism, threatening, misuse, self-interest, fraud, insult and swearing, mobbing and physical abuse, oppressing, etc. are accepted as the infringements of codes of conduct.

PROCESS TO BE FOLLOWED

Persons take necessary actions to prevent possible/present conflict of interest and unethical behaviour when they are not efficient, they notify to the general secretary in written.

Notifications to be evaluated by the general secretary are referred to the ethical committee. For the notifications contents of which are not the subject of ethics, general secretary takes the necessary action and the person is informed. Notifications are absolutely kept confidential.

EBSO ETHICAL COMMITTEE

Ethical committee is established to make the ethical culture of the chamber recognized and develop it, to direct the employees and give an advice related to problems about codes of conduct and to assess ethical practices.

STRUCTURE OF THE ETHICAL COMMITTEE

The ethical committee comprises of five people as a member of board to be elected by the board of directors and two persons to be elected among the member of body and an employee to be designated by the board of directors and general secretary. The ethical committee elects a president and reporter among its members.

DUTIES AND RESPONSIBILITIES OF THE ETHICAL COMMITTEE

The Ethical Committee;

  1. carries out evaluation based on the evidence in line with the Codes of Conduct for ethical problems,
  2. gives advices to the Board of Directors for revision of Codes of Conduct if necessary,
  3. works in privacy for all ethical issues and problems it evaluates, makes decision and presents an opinion about it and does not disclose all relevant information and documents .

WAY OF WORKING OF THE ETHICAL COMMITTEE

  1. Subjects referred to the Ethical Committee by the General Secretary are recorded in line with the principles of confidentiality and are taken into the agenda of the first meeting to be held by the President of the Ethical Committee.
  2. The Ethical Committee convenes at least once a year. President of Ethical Committee or General Secretary prepares the agenda and calls the meeting. Moreover, the committee can convene within a week in case of an extraordinary event or request of the majority of members. Minimum 3 members should be present at the meeting as one of them is the President. In this case, decisions should be made unanimously. If there are 5 or 4 members at the meeting, the decision will be made with the majority of votes based on minimum 3 members.
  3. The Ethical Committee exchanges correspondence with other organizations and institutions during the inspection and evaluation via the General Secretary.
  4. The Committee performs evaluations on the file, if necessary written or oral information is obtained from the relevant persons, it invites the relevant persons to the meeting to be heard. Questions about the issue are asked at the session and answers are recorded.
  5. The person for whom the application of infringement of ethics is entitled to defend himself before the Ethical Committee, if requested, this defense may be in written. Person not replying within a week as of the date of notification of right of defense is deemed to waive from right of defense. In this case, the Ethical Committee carries out the evaluation based on other available information and evidence and expresses an opinion.
  6. The Ethical Committee should complete the inspection within a month. Expert or experts can be invited to the meetings. If necessary, a sub-committee to comprise of expert or experts to be referred is established and time extension can be granted for their work. These experts or sub-committees complete the work on the file referred to them by the Ethical Committee within the prescribed period and submit the report to the Ethical Committee.
  7. Members of the Committee can ask any necessary of information from the reporter at the meetings and examine documents and records.
  8. The Committee makes the final decision about the result of evaluation and opinion by voting. Opposition annotation with the reasons covering the opinions of members not participating in the decision of Ethical Committee can be attached to the decision. Members cannot abstain from voting.
  9. The relevant member will not be present at the session hall while the Ethical Committee discusses about him and cannot vote.  
  10. The Ethical Committee submits the report expressing an opinion and recommendation to the Board of Directors.
  11. All documents about the issue are kept in accordance with the provisions of TOBB regulation of disposal of unnecessary documents.

ENFORCEMENT

EBSO ( ARCI ) Codes of Conduct enters into force on the date that they are approved by the Board of Directors.


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